EOM > Month End Notes > Unpaid Invoice Expenses Section

Story
As an Operator performing my End of Month, I would like the ability to enter any Unpaid Invoices or Expenses accumulated during the current month but not paid.

Details
The Unpaid Invoices/Expenses section will by used by Operators during the End of Month process to enter expenses accumulated during the current month but not paid.

1. The Unpaid Invoices/Expenses to be Recognized section will have the following:

• Expense Category selection – which will display all expense categories provided by Chick-fil-A.
• Description – A text field for entering a description for the Invoice/Expense (255 Character limit).
• Expense Amount – an input field for entering a monetary value (with a precision of 2 decimal places)

2. The Expense Category drop down list should display a list of Expense Categories provided by Chick-fil-A
(same GL accounts as the Expense Transfers?)
3. The data will need to be stored in the InFORM database along with a date/timestamp.
4. This section should be configurable, on/off, as not all locations (Canada) will use Unpaid Invoices/Expenses during EOM.

Acceptance Criteria

• Confirm the unpaid invoices section exist on the Month End Notes page
• Confirm the unpaid invoices section has an Expense Category field that allows for the selection of a single Expense Category (right now text only, separate story to do list)
• Confirm the unpaid invoices section has a description field that allows for text entry (255 character limit)
• Confirm the unpaid invoices section has a field for entering monetary amounts (with a precision of 2 decimal places).
• Confirm the unpaid invoices section is configurable with regards to restaurants that should see the section
• Confirm that previously entered unpaid invoices for the current business period are displayed -when scrolling through previous months
• Confirm previous (Closed) business period’s Unpaid Invoices/Expenses data can be viewed, but not edited

3165

● Confirm the expenses to be transferred section is present on the Month End Notes page, when configured
● Confirm the expenses to be transferred section allows for store selection (right now text only, separate story to do selector)
● Confirm the expenses to be transferred section allows for an expense category to be selected from a list. (right now text only, separate story to do list)
● Confirm the expenses to be transferred section allows for a monetary value to be entered (with a precision of 2 decimal places)
● Confirm the expenses to be transferred section displays previously entered data for the current (Open) month and is editable
● Confirm the expenses to be transferred section is configurable with regards to restaurants that should see the section
● Confirm that existing expenses to be transferred for the given business period are pre-populated, if data has previously been entered for the month.
● Confirm previous (Closed) business period’s expenses to be transferred data can be viewed, but not updated
● Confirm that if an expense category is selected then Expense amount is required and if an expense amount is entered expense category is required (separate story)

3180

• Confirm the Store Number for the Unpaid Invoice or Expenses is stored in the database
• Confirm the Expense Category for the Unpaid Invoice or Expense is stored in the database
• Confirm the Comments (Description) of the Unpaid Invoice or Expense is stored in the database
• Confirm the Comments field will store a maximum of 1983 characters (can be higher)
• Confirm the Expense Amount up to two decimal places for the Unpaid Invoice or Expense is stored in the database
• Confirm the month for the Unpaid Invoice or Expense is stored in the database
• Confirm a timestamp is stored in the database for the Unpaid Invoice or Expense
• Confirm the user who entered the Unpaid Invoice or Expense is stored in the database.